For clubs, academies and semi-pro teams

Different jobs.
Same team. One app.

Coaches plan, physios clear, team managers organise and athletes train, each with a view made for their job. Everything the big platforms do for your staff, at a price a club can actually pay.

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The team planner: a week of sessions from four coaches in their own colours, with who is out and who trains with changes.
The athlete app's Today screen: today's session, the for-you strip and what's coming up.
Every role, its own viewCoach, S&C, physio, team manager, athlete
Web and phoneThe full desk on the web, what matters on the phone
One team, one truthPlans, availability and logistics in one place
An assistant that asks firstAsk HQ proposes; you decide, with Undo
Built around roles

Everyone sees their part of the club. Nobody sees more than they should.

Give someone a role and the app becomes theirs: the tabs, the home screen and what they can see follow from it. Someone who does two jobs, like a coach who is also the S&C coach, simply gets both.

Coaches

  • Build workouts and programs from a shared club library
  • Plan the week for one athlete or the whole team
  • Game prep: scouting, playbook, game plan, squad, review
  • See who did what, how hard it felt and who needs you

S&C coaches

  • Strength and conditioning sessions next to the team's practices
  • Load, RPE and logged sets per athlete
  • Testing and the performance side of return to play
  • Never the clinical notes, only what you need

Physios and team doctors

  • Injuries, notes and documents in a clinical layer only you see
  • Return-to-play stages that tell coaches what an athlete can't do
  • Appointments, questionnaires and a watch list
  • Coaches only see “out” or “modified”, never why

Team managers

  • A requests inbox for everything staff and athletes need
  • Away trips with the plan, who travels, packing and budget
  • Kit sizes, receipts to approve and match tickets
  • A trimmed view: Operations, the planner and chat

Club admins

  • Teams, staff, roles and invites in one place
  • Seasons, youth teams and parent consent links
  • A team at a glance: staff, athletes, compliance
  • An activity log of what changed

Athletes

  • Today's session, a morning check-in and what's coming up
  • Guided workouts with logging, rest timer and swaps
  • Game info, trips, kit, receipts and tickets on the phone
  • Their own consents and a copy of their data
What it does

One place for the plan, the people and the logistics.

Planner

The whole team's week, from every coach, on one screen.

Plan for yourself or switch to a team and see every session in its coach's colour, the games, the events and who is out or training with changes.

  • Drag workouts onto days, assign to athletes, groups or the team
  • Public or private sessions; other coaches see the load, not the detail
  • Click any session for the exercises and every athlete's status
  • Week and month views on the web and the phone
My plan: a week of the coach's own and other coaches' sessions.
Builder and library

A club library everyone builds on, and a builder that keeps up.

Exercises with photos, video, tags and equipment, shared across the club. Change someone else's exercise and it goes to them as a suggestion to accept, the way software teams review changes.

  • Supersets, blocks, rounds, reps, rest and tempo
  • Backup exercises per workout, so athletes can swap without asking
  • Workout and program libraries for you, the club and shared
  • Ask HQ to tidy missing tags and equipment, then review
The exercise library next to the workout builder.
Medical

Clinical detail for medical staff. A clear yes or no for everyone else.

Physios and doctors work in their own layer: injuries, treatment notes, documents and return-to-play. Coaches and athletes see what it means for training, never the diagnosis.

  • Return-to-play templates with stages, criteria and rehab sessions
  • “Can't do” limits that warn coaches when they plan
  • Appointments with free and busy times, questionnaires, testing
  • A watch list for bad check-ins, rising scores and returns
The Medical home for a physio: new reports, return to play, today's appointments and the watch list.
Games

Game week in one folder.

Every game gets its own folder: scouting the opponent, video, the game plan, the squad and the review afterwards, with a playbook drawn step by step on the court.

  • Opponents that remember how they played last time
  • Plays drawn as steps with the standard symbols
  • Tasks for staff through the week
  • Athletes get Game info, never the staff's notes
The games home: the coming games with their folders.
Operations

A desk for the team manager.

Requests from staff and athletes, the match-week board, away trips, contacts and suppliers, kit, receipts and match tickets, with the day summed up at the top.

  • Trips with the plan, who travels, packing lists and budget
  • Kit sizes per athlete and a PDF for the supplier
  • Receipts to approve, with a budget per team
  • Match tickets: requests, free or paid, who owes what, Excel for payroll
The Operations home: the day in sentences, the next trip, the board, new requests and receipts.
Athlete app

Clear for athletes: what's today, what's next, and nothing to hunt for.

Athletes open the app to today's session or a rest day, a quick morning check-in, and what's coming up. Workouts guide them set by set.

  • Morning check-in and readiness, with a way to report pain or illness
  • Guided workouts: log sets, rest timer, video, offline download and swaps to the coach's backups
  • Game info, trips and packing, kit sizes, receipts and tickets
  • Messages with coaches and team announcements
Today: the day's session and what's coming up.
A workout's exercises with sets, rest and equipment.
Analytics

Who's doing the work, and who needs a word.

Compliance, load, RPE and check-ins for the team, lowest compliance first, with every athlete's profile one click away.

  • This week, the last four weeks and the season
  • Per athlete: sessions, missed days, weekly load, RPE and wellness
  • Training reports to share
Team analytics: compliance, sessions, RPE, wellness and availability per athlete.
Club

Set up the club once. Everything else follows.

Teams, staff and roles, invites and athlete links, seasons and youth teams. The club page shows each team at a glance; open one for its staff and athletes.

  • Several roles per person, with access adding up
  • Under-18s and parent consent built in
  • Bring your files: the upload hub imports fixtures, exercise lists, training plans, kit sizes, contacts and receipts, with 7 days to undo
The club page: setup steps, teams, staff, athletes and invites.
Ask HQ

An assistant that does the busywork and asks before it acts.

Type or talk to it like you would to an assistant coach. It reads your day, finds what needs you and prepares the change. Nothing happens until you press Do it, and everything can be undone.

How Ask HQ works
A morning summaryWho's out, who hasn't checked in, what's on today.
Proposes, you decideA card with every change; Do it, or don't. Undo afterwards.
You set how far it goesPer area: ask me first, do it and tell me, or never.
Notices for youA session planned for someone who's out, a check-in that needs a reply.
Builds with youAsk for a workout with supersets and open it in the builder.
One conversationAsk on Home, carry on from any screen or the phone.
Privacy by role

Health data stays with the people who should see it.

Who sees what follows from their role and the athlete's consent, and it is checked on the server, not just hidden on the screen.

Layers, not one big file

Clinical notes for medical staff, performance data for S&C, availability for coaches. Each sees their layer.

Athletes decide

Consent for training data, health data, medical records and photos with AI, changeable at any time. For under-16s a parent decides.

Their data, their copy

Athletes download their sessions, logs, check-ins and consents. Requests to delete are handled, with a record kept.

Why clubs switch

Fewer tools, fewer messages, less chasing.

Before

  • Training plans in spreadsheets and PDFs
  • Availability in a group chat, injuries in someone's notebook
  • Trips, kit and receipts on paper and email
  • Everyone asking the head coach the same question

With ProtocolHQ

  • One plan every coach can see
  • Out, modified or available, the moment medical decides
  • Trips, kit, receipts and tickets with the team manager
  • Athletes find it themselves, on their phone
Get started

Let's set it up for your club.

Tell us about your teams and staff and we'll show you ProtocolHQ with your own setup.

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